NEWSLETTERS

Note: This feature is exclusively available to curators.

Effortlessly compile your press review(s) and distribute them to your readers.

Unlike Live Feeds, newsletters are a snapshot in time and are not updated automatically.

A newsletter can be either a one-time occurrence or recurrent (daily, weekly, etc.). A newsletter is built using the content from your labels. It is therefore important to label the desired articles first so that you can use those labels in the newsletter.

By using a template, you can quickly define fixed categories or insert new ones on a daily basis. Each category is then populated with the articles you have selected. Add an introductory text and publish immediately or at your preferred time. Your target audience will receive an email, styled in your branding, containing the included items along with a link to the platform. The press review is also instantly available in the kiosk or via the native app.

Managing your readers is entirely up to you. Our contacts module allows you to easily manage all your readers and organize them into contact lists that can also be used throughout other parts of the platform.

Furthermore, we offer an additional set of layout options to transform your press review into a true newsletter. These features include inserting quotes, highlighting specific articles, adding individual comments to each article, and including links to your live feeds.

Add new newsletter 

Navigate to Publish > Newsletters. To add a new newsletter, you will follow a step-by-step wizard. If you opt for a recurrent newsletter during this process, it will be automatically prepared for you.
The left sidebar displays all newsletters and their current status. You can use the search bar and date picker to find a specific newsletter.

Click ‘Add new newsletter’ to launch the wizard.

Create newsletter 

There are two ways to create a newsletter.

1. Blank template 

With this option, you build a newsletter from scratch.

2. Saved template 

This method allows you to start from a previously saved template. Simply select the template you wish to use; the only remaining step is to select the appropriate articles.

Select brand 

Select the logo you wish to add to your newsletter from your previously uploaded brands. You can manage your brands via ‘Settings’.

Collaboration settings 

Here you can add colleagues to collaborate on the newsletter with you. You can add multiple colleagues. If you select “Only I can view and edit this newsletter,” the newsletter will remain private.

There are two possible forms of collaboration:

• Editor: Editors can view, use, and edit the newsletter, but they cannot delete it or add other editors or co-owners.
• Co-owner: Co-owners can view, use, edit, and delete the newsletter, and they have the authority to add other editors or co-owners.

PLEASE NOTE!
Only users with the newsletter feature enabled can view and use shared newsletters.
If the owner deletes the newsletter, it will be removed for everyone.

Select your publish options

This is where you indicate to whom you want to publish the newsletter. After publication, these recipients will find the newsletter in the Newsletters section of the Kiosk. As with Live Feeds, there are four possibilities.

• All my contacts: All your contacts can view the newsletter.
• Everyone: Everyone within your organization can view the newsletter.
• Selection of people: Use the search bar to choose from all your contacts (members of your organization and contacts added via contact management) and manually select the recipients. You can also select contact groups you have created. By using contact groups, you avoid having to select recipients individually every time. (Contact groups are created in Settings under Contact Management). By default, we automatically create an ‘organization group’ for you. This is useful if you want to add specific external individuals in addition to everyone within your own organization. If another organization adds you as an administrator of a different contact group, you will find it here as well.
• Nobody: No one receives the newsletter. This option can be used to test the tool or to prepare a new template.

The blue info bar indicates exactly how many individuals and groups will be reached by the newsletter upon publication.

At the bottom of this section, you can immediately choose whether you wish to notify your recipients by email when the newsletter is published. If so, you can also opt to include a summary of each article and select the language for the template.

Schedule newsletter

Select when you would like your newsletter to be published. You can choose both the date and the time. By default, the publication time is set to two hours ahead and the newsletter is set to recurrent. Please review this carefully and adjust where necessary! If you wish to send the newsletter only once, disable the ‘repeat newsletter’ feature.

Name your newsletter

Assign a name to the newsletter. This will serve as the newsletter’s title. You can also add an optional description. This is a general (plain text) description for your newsletter and will be displayed at the top. Click ‘Create draft newsletter’ to complete the wizard.

Newsletter functionalities

Newsletters are built using content blocks. You can add a block by clicking the “+” icon.

Heading
A Heading is a title that you can add. Headings allow you to group multiple article blocks under a general title.

(Note: Each article block also has its own title.)

List of articles

This allows you to create blocks of articles based on labels. These article blocks serve as the chapters into which your newsletter is divided. You can add multiple article blocks. Select the labels you want to use to pull articles into your newsletter. You can select multiple labels per block.

In the next step, you will see a list of articles within the selected labels. Use the date picker to select the period from which you want to choose articles. You can also use the search bar to find a specific article within a label.

You can select articles by clicking the checkbox. You may select up to 100 articles per block. At the bottom, you can see the total number of articles you have currently selected. Clicking on an article will open the article details. Once you have selected all the desired articles, click “Create label summary.”

By default, the article block is named after one of the labels. You can change this name by clicking the pencil icon.

Add a note to an article or block by clicking “Add note.”

Remove articles from a block by clicking the trash can icon next to the article.

Add additional articles by clicking “Add articles.” This will open the article selection pop-up.

Add or remove additional labels for article selection by clicking “Change labels.”

You have several sorting options for the articles within a block.

• Old to new. 
• New to old. 
• Manual: You can determine the order of the articles via “Edit order of articles.” You can adjust the numbering, drag and drop the articles with your mouse, or use the arrows to move the articles up or down.
• Language: You can determine the language order via “Edit order of language.”
• Content type: You can determine the order of the different content types via “Edit order of content types.”
• News Brand: Use “News brands” to determine the order by publication (alphabetically from A to Z).

Use “Delete block” to remove an entire block.

Article

Add an article that you would like to highlight in the newsletter. This block can only contain one article. You can choose an article from any of your labels. Just as with a list of articles, you can rename this block and add a note.

HTML

The HTML block is an HTML text editor. Use this tool to add structured information or context to your newsletter. Within this editor, you can:

• Use headings.
• Format text as bold, italic, underlined, or strikethrough.
• Add numbered or bulleted lists.
• Insert hyperlinks to websites.

Image

Use this section to add your own images to your newsletter. Upload your image and confirm to save.

Once available, you have the option to add a caption, replace the image, or remove the block completely.

Documents (Only visible if you have access to My Documents)

Use this section to add your own external documents (PDF, PNG, XLSX, DOCX, etc.) to the newsletter. Select one of your documents (managed via ‘Documents’) and add it.

You can add an additional note, change the document, or remove the component entirely.

Graph (enkel zichtbaar als je over Analyse beschikt)

Voeg via deze weg dynamische grafieken toe (zie reports).

Save as template 

Je kan je newsletter opslaan als een template door op de pijl naast ‘Ready to publish’ te klikken en ‘save as template’ te selecteren. 

Geef de template een naam en je vind deze nadien terug bij settings onder templates. Je kan de template dan gebruiken als basis voor je volgende newsletter. 

Let op! 

Templates wijzigen doe je in settings onder templates. Als je wijzigingen aanbrengt in de newsletter editor zelf zijn die wijzigen enkel voor de huidige newsletter niet voor toekomstige. 

Edit settings

Via edit settings kan je ten allentijden de volgende zaken wijzigen: 

• General: Het logo van de newsletter + het verwijderen van de newsletter.
• Template
• Recipient: Hier wijzig je de ontvangers. 
• Publish date: wijzigt de publicatiedatum van deze editie
• Collaboration: wijzig de collaboration settings van deze newsletter. 
• Advanced (optioneel): voor de integratie op intranets (zie verderop)

Het wijzigen van de volgorde van de blokken binnen een newsletter doe je via ‘edit order of content’.

Publishing newsletters 

Als de newsletter klaar is klik je op “publish now” om deze te verzenden. Je krijgt een overzicht van de ontvangers. Je kan hier dan nog wijzigingen aanbrengen. Onderaan staat een checkbox “Send e-mail to contacts” (standaard aan). Indien je geen mail wil uitsturen vink je de checkbox uit, de ontvangers zullen dan geen mail ontvangen en de newsletter enkel in de kiosk zien. 

Naast de ‘publish now’ merk je een ‘v’-knop. Deze kan je selecteren als je je newsletter op een later uur wenst te publiceren of te bewaren als template.

Back to edit mode

Eenmaal een newsletter gepland is kan je steeds terug gaan naar de edit mode om wijzigingen aan te brengen. 

Quick integration link newsletter (intranet etc)

Wens je op een eenvoudige manier alle artikels binnen een specifieke recurrente(!) newsletter te integreren binnen bijvoorbeeld een intranet, een BI tool… dan kan je gebruik maken van onze quick integration link functie. Deze kan je terug vinden onder ‘Newsletters – Edit settings – Advanced’. Een klik op de knop genereert je dan een JSON feed die eenvoudig integreerbaar is.

Meer info hierover is hier terug te vinden.